Provident Fund (PF) Registration - A Complete Guide

What is PF Registration?

Provident Fund (PF) registration is a mandatory requirement for businesses under the Employees' Provident Fund and Miscellaneous Provisions Act, 1952. It ensures that employees receive retirement benefits and social security. Employers with 20 or more employees must register for PF, although voluntary registration is also an option for smaller businesses.

Benefits of PF Registration

  • Retirement Savings - Ensures financial security for employees post-retirement.
  • Tax Benefits - Contributions made towards PF are eligible for tax exemptions.
  • Risk Coverage - Provides financial protection to employees in case of unexpected events.
  • Pension Benefits - A portion of PF contributions goes towards the Employee Pension Scheme (EPS).
  • Easy Withdrawals - Employees can withdraw PF for emergencies, medical treatment, home purchase, etc.
  • Employee Retention - A structured PF system boosts employee morale and job satisfaction.

Who Needs to Register for PF?

  • Any organization with 20 or more employees must register under EPFO.
  • Organizations with less than 20 employees can apply voluntarily.
  • Every employee earning less than 15,000 per month must contribute to PF.
  • Employees earning above 15,000 per month can voluntarily opt-in.

Documents Required for PF Registration

For Employers:

  • PAN card of the business/organization
  • Certificate of Incorporation (Partnership Deed, GST Certificate, or any applicable registration document)
  • Address proof of business (Electricity Bill, Rent Agreement, Property Tax Receipt)
  • Cancelled cheque or Bank statement of the company
  • Digital signature of the employer
  • List of employees with details like salary, Aadhaar, PAN, bank details

For Employees:

  • Aadhaar card
  • PAN card
  • Bank account details
  • Passport-size photograph

PF Registration Process

  • Step 1:
    Visit the EPFO official portal (https://www.epfindia.gov.in)
  • Step 2:
    Click on 'Establishment Registration' and sign up on the Unified Shram Suvidha Portal (USSP).
  • Step 3:
    Log in and fill out Form DSC (Digital Signature Certificate) registration.
  • Step 4:
    Provide all employer and employee details.
  • Step 5:
    Upload the required documents.
  • Step 6:
    Submit the application and get the PF registration certificate & unique establishment code.

PF Contribution Structure

Contribution Type

Employer’s Share (%)

Employee’s Share (%)

Total Contribution (%)

Employees’ Provident Fund (EPF)

3.67%

12%

15.67%

Employees’ Pension Scheme (EPS)

8.33%

-

8.33%

Employees’ Deposit Linked Insurance (EDLI)

0.50%

-

0.50%

Total

12%

12%

24%

Penalties for Non-Compliance

Failing to register for PF or delaying payments can lead to legal penalties, including:

  • Interest on delayed payments - 12% per annum
  • Late filing penalty - Ranges from 1 to 5 per day
  • Failure to pay contributions - Can attract imprisonment for up to 3 years

Why Choose Calzone for PF Registration?

At Calzone, we provide expert assistance to simplify your PF registration process. Our team ensures:

  • Quick and hassle-free registration
  • Complete document verification & submission
  • Guidance on PF compliance & benefits
  • End-to-end support for your business needs
 
     
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